View and add members to your organization
Table of content
- Utilize the Team view to ensure ownership
- Add users to organization
- Resend invitation to team member
- Deactivate a team member's account
- Reactivate a team member’s account
- Change the role of a member
- Delete deactivated member from your organization
- Transfer the Organization Owner role to another team member
1. Utilize the Team view to ensure ownership
Ensuring ownership is key to effective management. Use the Team view to add members and manage their permissions in Autobahn. Users can then be assigned to scans, assets, issues, and workouts. Workouts are especially important, as they are the most actionable items in the app and play a crucial role in driving efficient remediation efforts to lower the Hackability Score.
The assignment is only possible for users with "active" status - those who have accessed the organization upon the invitation. You can't assign an object to a user who's been invited but their status is "pending".
There are three user roles in the Autobahn platform: Owner, Admin and General User (details can be found in this article). The Autobahn users can be part of multiple organizations at the same time and have different roles there.
2. Add users to organization
To add a member to your organization, the Owner or Admin role is required (General Users don't have access to the Team view). Follow the steps below:
1 - Click the Invite member button. A form will appear.
2 - Provide the new user's email field and click the Check button. Our system will check if this email address is registered in the Autobahn database. If it is, all you need is to select the user role and click the Invite button.
3 - If the email address is not registered, fill out the mandatory fields to complete the registration process. Please refer to this article to learn more about the different roles in Autobahn.
4 - Click the Invite button at the bottom of the form to send the invitation. An invite email will be sent to your new member. The invitation is valid for 24 hours.
5 - You can view user status of accounts at the Status column in the Team view.
3. Resend invitation to team member
If an invitation you sent expired or got lost and the user status is Pending, you can resend it - simply click the three dots under the Action column, select the "Resend invitation" option and confirm your action in the pop-up window:
4. Deactivate a team member's account
Once an account is deactivated, the user won’t be able to log in so they will no longer have access to your organization in Autobahn. They will still remain listed in your organization's Team view in case you've changed your mind and you can Re-activate their account. User deactivation is a prerequisite for deletion (described below).
The organization Owner can deactivate a user regardless of the user's role (Admin and General User). Admin users can only deactivate General Users. General users don't have access to the Team view at all.
1 - Click the Action button on the active member row.
2 - Click the Deactivate button.
3 - Click the Deactivate button to confirm the deactivation.
4 - The account is now deactivated.
5. Reactivate a team member’s account
To reactivate your team’s account, follow the steps below:
1 - Click the Action button on the deactivated member's row.
2 - Click the Activate button.
3 - Click the Activate button to confirm the activation.
4 - The account will be immediately reactivated.
6. Change the role of a member
During account creation, each users are given different user roles.
Please note that:
- Owner can promote a General User to an Admin
- Owner can demote an Admin to a General User
- Admin can promote General User to an Admin
To update a team role:
1 - Click the Dropdown button next to the member’s Autobahn role.
2 - Select the Role from the dropdown list.
3 - Click the Confirm button on the role confirmation box to continue your action.
7. Delete a deactivated member from your organization
Accounts with the Owner user role can delete any member - Pending or Deactivated. At the same time the Admin role can only delete General Users whose accounts have been deactivated or if their status is Pending (which means that they have not created a password nor logged in to the Autobahn platform).
1 - Click the Action button on the pending member or deactivated member row.
2 - Click the Delete button.
3 - On the confirmation box, click the Delete button.
4 - A success message will appear on top of the page and the selected member will be deleted from the organization.
8. Transfer the Owner role to another team member
If you are the organization's Owner, you can transfer your role, along with all associated responsibilities, to another member with an active account. Follow the steps below to transfer ownership:
1 - Click the Dropdown button next to the member’s Autobahn role you want to promote to become the Owner.
2 - Select the Owner role from the dropdown.
3 - In the confirmation window, click the Confirm button to acknowledge the transfer.
Once the ownership is transferred, the previous organization owner will be demoted to Admin.
FAQ
1. I can't find the delete button on the Action button dropdown
You can only delete users with a role lower than your own. For instance, an Admin can delete users assigned to the General User role, but not other Admins or users with higher-level roles (except the pending ones).
To remove a user on the Admin level, contact your organization Owner or the Autobahn team: support@autobahn-security.com.